University College Plymouth St Mark & St John

JOINT CONSULTATIVE COMMITTEE

TERMS OF REFERENCE

Serviced by: Principals' Office
Reports to: Resources Committee

 

1.   Preamble
  1.1

The Joint Consultative Committee (JCC) provides a regular forum for general discussion on matters of interest to the Management and Staff of the University College.

The following typical subjects may be discussed in the JCC:
   
  • HR policies and practices
  • Improvements in work methods, office planning, central services, transport, equipment
  • Staff training, development and communication
  • Health and Safety matters brought forward
   

This list is neither exclusive nor exhaustive.
  1.2 The JCC's discussions may establish common understandings which lead ultimately to formal agreements.  Such agreements would be the subject of separate formal negotiating meetings, likely to be with individual Trade Unions.
     
2.   Purpose
  2.1 The purpose of the Joint Consultative Committee is to provide a regular communication between the Management and Representatives of the recognized Unions of the University College Plymouth St Mark & St John to the benefit of harmonious working relationships.
     
3.   Membership
  3.1

The Committee members shall comprise:
   
  • Deputy Principal (Chair)

2 representatives from the following:

  • HR Office
  • UCU
  • UNISON
  • GMB 
  3.2 A quorum shall be 4 comprising one committee member representative or a named substitute from each of the above.
  3.3

The chair of the committee shall be one of the Senior Management representatives.
     
4.   Conduct of Meetings
  4.1

The conduct of the meeting and of those attending shall be such as to further purpose of the Committee.
  4.2 Meetings shall be held at a minimum of three times per year at approximately three month intervals.
  4.3 An agenda for calendared meetings shall be available to members the week before the meeting comprising those items forwarded by members.
  4.4 Extra-ordinary meetings may be held by common consent of a quorum within five working days notice.
  4.5 With the consent of all parties present persons other than the declared members of the Committee may be invited to attend any meeting or part of a meeting to provide information or advice.
  4.6 No votes shall be taken.
  4.7 Minutes of meetings comprising a summary of the most important issues discussed and understandings achieved or problems identifies shall be circulated for agreement and comment.
  4.8 Accepted minutes, signed by the Chair, shall be circulated to the Chair of the Board of Governors, the Resources Committee and members of the Committee.
  4.9 While such discussions may establish common understandings in anticipation of formal agreements, the Committee shall not establish such agreements.  These shall be the subject of appropriate negotiating meetings.
  4.10 Where common understanding cannot be gained at a committee meeting, the committee cannot, as a body, raise the Resources Committee, Senior Management Team or Board of Governors, if so desired, shall be made through the usual channels.

Last modified on Thu, 09 Aug 2012 14:44:55 BST by klock

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